Reporting to the Chief of Staff, the role holder performs administrative support through conducting and organising administrative duties and activities including receiving and handling information. The main areas of responsibility will include:
Diary management for senior management
Meet and greet visitors at all levels of seniority
Support the recruitment and onboarding for new starters in the department
Acting as the point of contact amongst Line Managers, Team Members, internal colleagues in the wider organisation as well as external stakeholders (internationally)
Communication on office matters; answer and coordinate calls and inquiries
Organising, coordinating and preparing meetings; internal and external events, site visits, training, conferences, travel arrangements on national and international level
Filing and updating schedules and calendars, contact lists and procedures
Preparation of Excom/board papers, create slide packs for presentations and on occasion present to the board when needed
Supporting individuals to maintain diaries and to arrange appointments
Ensures office issues are shared, discussed and solved
Clerical work including filing, faxing and scanning
Other ad hoc duties as and when necessary
We are now looking for an individual who can make a difference and add value to our existing team. The following skills and experience provide an indication of the type of team player we are looking for:
Commercial training or training as a foreign language correspondent
Fluent English and German language skills (verbal and written) essential. Ability to communicate/liaise effectively with the other Heads of Department
Knowledge of administrative and clerical procedures & business principles
Proven experience of producing correspondence and documents in information and communication management
Extensive skills in regard of teamwork, numeracy, administrative writing and reporting
Background in business management, administration and coordination
Excellent organisational and planning skills with the ability to respond to changing priorities, supporting a busy workload and multiple priorities.
Strong attention for detail including document management, formatting and control.
Professional and competent level of all Microsoft Packages (especially Outlook, Excel, Word, Visio, Project and expert Power Point skills) as well as company systems to manage - time booking, requisitioning, expenses and travel.
Conversant in business English and business language specific to role location.
Urenco is committed to becoming a more inclusive and diverse organisation. Male candidates, candidates from racial/ethnic minority backgrounds and candidates who identify themselves as having a disability or health condition are currently underrepresented within the Support Services team and are particularly encouraged to apply so that we have the widest pool from which to choose the most suitable candidate.
This role is a full time, permanent role and can be based at our Gronau site. For more information or to apply, please contact the recruitment team at email@example.com